Privacy Policy

Last updated February 14, 2026|Version 2

This Privacy Policy describes how AcademyChamp (“AcademyChamp”, “we”, “our”, or “us”), as the organiser of student championships conducted via our platform, collects, uses, processes, stores, and protects personal information.

We are committed to protecting the privacy, safety, and personal data of students, parents, educators, and institutional partners who use our platform and participate in our championships.

1. Scope of This Policy

This Privacy Policy applies to:

  • Students participating in championships
  • Parents or legal guardians
  • Teachers and educational institutions
  • Website visitors
  • Users of our learning platform

This Policy applies to data collected via:

  • Our website
  • Our learning platform
  • Championship registrations
  • Communications (email, support requests, etc.)

2. Information We Collect

2.1 Personal Information

We may collect the following personal information:

  • Full name
  • Date of birth
  • Age and grade level
  • Email address
  • Parent/guardian contact details
  • School name and location
  • Country and region
  • Username and login credentials

2.2 Championship and Academic Information

  • Competition results and scores
  • Performance analytics
  • Participation history
  • Certificates and rankings

2.3 Technical Information

  • IP address
  • Device type
  • Browser type
  • Operating system
  • Access times
  • Cookies and tracking technologies

2.4 Payment Information

If applicable, payment details may be collected through secure third-party payment processors. AcademyChamp does not store full credit card details.

3. Legal Basis for Processing

We process personal data based on:

  • Consent (particularly for minors)
  • Performance of a contract (participation in championships)
  • Legal obligations
  • Legitimate interests in operating and improving our platform
For students under the age of 18, parental or guardian consent is required where mandated by law.

4. How We Use Personal Information

We use collected data to:

  • Register participants for championships
  • Administer competitions and assessments
  • Publish results and rankings
  • Issue certificates and awards
  • Communicate with participants and guardians
  • Provide customer support
  • Improve platform functionality
  • Ensure platform security and integrity
  • Comply with legal obligations
We do not sell personal data to third parties.

5. Children's Privacy

We recognise that our platform is used by minors. We:

  • Collect only data necessary for championship participation
  • Require parental or school authorization where required
  • Do not knowingly collect data from children without appropriate consent
  • Implement heightened security safeguards
Parents or guardians may contact us to review, update, or request deletion of their child’s information.

6. Sharing of Information

We may share personal data with:

  • Partner schools or educational institutions
  • Service providers (hosting, analytics, payment processors)
  • Legal or regulatory authorities when required
All third-party service providers are contractually required to protect personal data and process it only for specified purposes.

7. International Data Transfers

If data is transferred outside your jurisdiction, we ensure appropriate safeguards are implemented, including contractual protections or compliance with applicable data protection frameworks.

8. Data Retention

We retain personal information only for as long as necessary to:

  • Administer championships
  • Maintain academic records
  • Comply with legal obligations
  • Resolve disputes
When data is no longer required, it is securely deleted or anonymised.

9. Data Security

We implement appropriate technical and organisational measures including:

  • Encrypted data transmission (SSL)
  • Secure hosting infrastructure
  • Access controls and authentication safeguards
  • Routine security monitoring
However, no internet transmission can be guaranteed 100% secure.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Maintain login sessions
  • Analyse website usage
  • Improve user experience
Users may manage cookie preferences through their browser settings.

11. Your Rights

Depending on applicable law, users may have the right to:

  • Access personal data
  • Correct inaccurate information
  • Request deletion
  • Restrict processing
  • Object to certain processing
  • Request data portability
  • Withdraw consent
Requests may be submitted using the contact details below.

12. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for their privacy practices. Users are encouraged to review third-party privacy policies.

13. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

14. Contact Information

If you have questions regarding this Privacy Policy, please contact:

AcademyChamp – Legal Department
Email: admin@academychamp.com

By using our platform or participating in AcademyChamp championships, you acknowledge that you have read and understood this Privacy Policy.